SCI/TBI ADVISORY COUNCIL MEETING MINUTES
JANUARY 24, 2005

Members present were Leo Hallan, Mary Pat Forsberg, Ryan Green, Chris Olson, and Grady Kickul. Members absent were Dr. Robert Morecraft, Jim Tesch, Dr. Barry Timms. Others present at the meeting were Dr. Parry, Carmen Hammond, Dr. John Koch, and Becky Blume.

Leo Hallan, Chair, called the meeting to order at approximately 3:40 p.m. Introductions were made. Dr. Parry asked the members if Dr. Koch could be his liaison when he is unable to attend meetings. The Council agreed. Dr. Parry also congratulated the council on their efforts and achievements. He read through the grant application and thinks it looks good.

Mary Pat Forsberg made a motion to approve the minutes from the December 28 meeting. Ryan seconded that motion. All in favor, motion carried.

Leo Hallan wanted to thank the review team at USD for looking over the grant application and making suggestions for changes. The Council went through the recommended changes. Grady Kickul presented the Grant Application with the changes to the Governor’s office. He didn’t hear anything back. He spoke with Betty Oldenkamp, Department Secretary for Human Services, and she said that if he did not hear anything from the Governor’s office to go ahead with the Grant Application.

Mary Pat Forsberg made a motion to accept the Grant Application with the changes recommended by the review team at USD. Grady Kickul seconded that motion. All in favor, motion carried. The Council requests that the Grant Application be advertised by the USD Office of Research on February 1, 2005.

USD will advertise the Grant Application using their normal process. Grady Kickul asked Council members for any other names to send the Grant Application to. Mary Pat Forsberg said she felt the Grant Application should be sent to all major hospitals and CCHS. Others that were mentioned were disability organizations in the state and the American Cancer Society. A list of where the application will be sent will be forwarded to the Council members.

Prairie Wave has donated space to put up a website. Chris Olson has been working on the website. If anyone has links that they would like to see on the website, they should contact Chris. He will work on it this week and send out a link to Council members so they can check out what he has done. The question about whether copyright links could be put on the web page was asked. Grady Kickul suggested sending a letter or e-mail asking permission to use link on our website.

Discussion was held on the budget. Leo Hallan suggested the Council meet in person four times per year and by DDN other times as needed. Dr. Parry felt this budget was reasonable. Leo asked about putting donations into this budget. However, Dr. Parry and Dr. Koch both felt that would not be a good idea. The budget is coming out of USD-SM’s operating budget. Dr. Koch will check into where we would be able to put any donations. Leo also asked Dr. Koch to check to see if donations would be tax deductible.
Carmen Hammond will be taking care of reimbursements. She stated that the standard state reimbursement form will be used for meals and mileage but an invoice will be needed to reimburse for personal services. Carmen will send out reimbursement information packets to the Council members.

Grady Kickul reminded members of the meetings that have been held thus far for reimbursement purposes. The meeting times and locations were as follows:
June 22, 2004 – USD Vermillion
August 2, 2004 – USD Vermillion
October 14, 2004 – USD Vermillion
November 12, 2004 – DDN
December 28, 2004 – DDN
January 24, 2005 – DDN

It was decided that future meetings will be held at USD-SM in Sioux Falls.

The question of miscellaneous miles in the budget came up. Leo Hallan explained that miscellaneous miles could be for trips that the Chairman and/or Vice-Chairman might make to hospitals or colleges. Grady Kickul made a motion that reimbursement for trips to visit hospitals or other colleges that are not regular meetings of the Council, be approved by Dr. Parry prior to the trip. Leo Hallan seconded the motion. All in favor, motion carried.

Grady Kickul also made a motion that reimbursement for Personal Attendant services and driver services be set at $9.40 per hour. Chris Olson seconded the motion. All in favor, motion carried.

Mary Pat Forsberg suggested coordinating visits to hospitals or colleges with the meeting dates to cut costs.

Dr. Parry said that his support staff will be available for the meetings that are held in Sioux Falls, and Grady Kickul said that Becky Blume will be available for DDN meetings.

The next meeting time was discussed. Since deadline for the grant applications is March 15, it was decided to have a meeting via DDN toward the end of February to discuss score sheets and who will be reviewing the applications. Dr. Koch will look into reviewers.

Leo Hallan will e-mail a fundraising idea to members. Grady Kickul will e-mail the Brain Injury Alliance members to this Council’s members.

Grady Kickul made a motion to adjourn the meeting. Mary Pat Forsberg seconded. All in favor, meeting adjourned at 4:58.

The next meeting will be held via DDN on February 28, 2005, from 8 a.m. to 9:55 a.m. at the following locations:
DHS Adim Bldg in Yankton, DDN04, 3515 Broadway
USDSU Room 282 in Sioux Falls, 2301 Career Place
Lake Area Technical Institute in Watertown, 230 11th St NE
University of South Dakota 2 in Vermillion, 414 East Clark
Capitol A in Pierre, 500 E Capitol
Dakota State University/TCB109 in Madison, 820 N. Washington